Regulations

Information about the festival conditions can be found in the regulations. Please read them carefully and make sure you have all necessary documents at hand before you start the online registration.

Download

Download here the regulations, information brochure and flyer of our vocal festival edition of 2018.   

Jury concerts

A renowned international jury evaluates from a constructive angle all participants' performances and will hand over during the proclamation a diploma. After the proclamation the jury can be consulted in person. A few weeks after the Festival a jury report will be sent emphasising a positive and noncompetitive assessment.

No cash prizes or prizes in kind will be awarded. No allowances will be paid for possible sound and/or video recordings of the performance. All rights are reserved for the Festival.

Repertoire and duration

Every participating group is obligated to perform in a jury concert.

You compose the repertoire for your jury performance yourself according to the rules mentioned in your category. You determine the order of the works on your application form.

Changes in the programme are only allowed after explicit and written agreement of the organizing committee and only before March 1. After that date the presented programme must be performed in the order as given on the application form.

Compulsary song (vocal edition)

Next to the own repertoire every choir in the categories A up to and included F have to perform a compulsory song composed for the European Music Festival Neerpelt by Flemish composers. This compulsory song will be sent in December, together with the confirmation of participation. 
The compulsory song for the category G is an existing Flemish folk song which has to be performed in an own, original arrangement. This folk song also will be sent in the month of December, together with the confirmation of participation.

Age limitations

The maximum age of the participants is, only for the Festival of 2018 set at the age of 28 years. This means they have not reached the age of 29 at the start of the Festival.
For children's choirs participating in category A1 the maximum age is determined at 12 years. This means they have not reached the age of 13 at the start of the Festival.
For children's choirs participating in category A2 the maximum age is determined at 14 years. This means they have not reached the age of 15 at the start of the Festival.
For exceptions on the age, we refer to the extended regulations document.

The festival organization has the right to officially ascertain the age of the participants and will do so in a sample survey.

Documents

In order to complete the registration, following documents have to be entered (on line and via email to This email address is being protected from spambots. You need JavaScript enabled to view it. or to our postal address):

  • the registration form
  • a detailed list of participants as requested in the registration form
  • one score of all pieces mentioned in your jury programme
  • a recent (digital) photo of the ensemble
  • a recent sound recording – obliged for all participants
  • a recent DVD recording or qualitative link on the internet – obliged for those registering for the pennant categories

Scores

Upon registration as participant one copy of every score will be delivered to the Festival's administration. This copy will be used to check the registration file and will remain in the Festival's archives.
Before the jury concert every participating group hands the jury secretary three folders with in each folder one copy of all scores, in the order in which they will be presented. Clearly indicate the name and city of origin of the ensemble on these folders, as they will be returned by the jury secretary immediately after the performance. The scores delivered upon registration will not be accessible.
In Belgium the use of photocopies is forbidden by law. Violation of the law is at your own risk. We advise you to use original scores.

Presence

All participating groups are to be present in the concert hall one hour before their performance. Rooms to warm up and redress will be provided in the vicinity of the jury concert. These rooms are not to be used as a rehearsing area.
Rooms for rehearsal can be reserved with the Festival's administration beforehand. Rooms for rehearsal can be provided for maximum two hours and this as long as rooms are available.

Stage

To ensure an efficient use of stage timing, comings and goings on stage are regulated as follows: while group 1 executes its jury concert, group 2 is ready and waiting in the a side room. After their performance, group 1 will leave the concert hall through the main doors while group 2 comes on stage and group 3 gets ready in the side room, etc.

In an instrumental edition, there are 2 stages in the Sports hall of the Provinciaal Domein Dommelhof. Ensembles who have their jury concert at this location, will go on stage with 2 ensembles at the same time. They will finish their concert one by one and leave the stage after both ensembles have finished their concert.

Silence

It is self-evident that a complete silence is mandatory in all halls of the jury concerts. During the performance nobody is allowed to enter or leave the room and it is only allowed to take pictures without flash and sound. Entering and leaving the room is only permitted when a choir/ensemble has finished its' complete programme.

Marks

A renowned international jury evaluates from a constructive angle all participants' performances and will hand during the proclamation a diploma. After the proclamation the jury can be consulted in person. A few weeks after the Festival a jury report will be sent emphasising a positive and noncompetitive assessment. The diploma states:

  • first prize “summa cum laude"= 98, 99 or 100%
  • first prize “cum laude" = between 90 and 97%
  • first prize = between 80 and 89%
  • second prize = between 70 and 79%
  • third prize = between 60 and 69%
  • mention = 59% or less

Groups with 90% or more will also receive the festival medal.

Jury report

The jury report - being the individual reports of the jury members and a summary report - will be mailed to all participating groups a few weeks after the Festival.

Laureate concerts

On festival days, a few choirs/ensembles that obtained high results in the different categories are selected to perform in prestigious laureate concerts. These concerts are organized in the theatre of the Provinciaal Domein Dommelhof. The commitment of the selected groups is obliged.

Remark

Not complying with these regulations can result in a lower score. A deviance of the regulations is only allowed after approval by the festival organization. In case of a doubt, the decision of the organizing committee is decisive.